Office Manager

Toronto, Ontario, Canada · Docebo expand job description ↓

Description

Role: Office Manager

Company: Docebo, https://www.docebo.com/

Location: Downtown Toronto

Employment Type: Full Time / Permanent - IN OFFICE

POSITION

We are looking for somebody who is highly organized, loves multi-tasking and is extremely detail oriented. The successful candidate will have a positive, proactive attitude to help out wherever is needed to ensure that the office runs smoothly. As well, you are somebody who is energetic and has strong interpersonal skills. You will support all aspects of daily operations. You are comfortable working independently and taking ownership of your projects, but also collaborating with team members, as necessary. If you love wearing many hats, enjoy working in a fast-paced environment, then this is the role for you. This is a hands on role at a high growth SaaS company.

RESPONSIBILITIES

  • Maintain inventory levels and manage office supplies
  • Plan company events and organize meetings
  • Scanning / emailing / general clerical duties / mail and courier / administrative tasks
  • Ensure kitchen and office are kept clean (and well stocked)
  • Assisting with data entry, expense reports, etc.
  • Taking minutes at meetings / assist with facilitation of team communications
  • Assist with managing executives' emails, calendars and travel arrangements
  • Assist with invoicing, collections, A/R, A/P and paying bills
  • Manage external relationships with vendors and suppliers
  • General HR administrative duties including on-boarding of new employees, suggesting areas for improvement, benefits, employee files, etc.
  • Act as main point of contact for office administration and manage internal communication with other offices (US, Europe)
  • Act as a point of contact for general questions and general incoming calls/emails (direct to appropriate departments)
  • Anticipate questions and potential tasks that need to get completed - and then execute with attention to detail

Requirements

  • Minimum of 4-6 years of experience in a similar role at a growing company
  • Experience at a fast-paced company, with high volume of changing tasks and shifting priorities requiring your attention
  • Prior success working in a dynamic environment
  • Prior experience working closely with senior level executives
  • Ability to effectively interact with all levels of the organization
  • Post-secondary education/degree/diploma
  • Strong communication skills
  • Strong organizational skills
  • Ability to work autonomously on administrative tasks and projects
  • Ability to work effectively and successfully while under pressure
  • Deadline oriented
  • Strong problem solving skills, resourceful and passionate about always finding solutions
  • Must be self-motivated and proactive
  • Strong ability to multi-task and prioritize
  • Experience with A/R and A/P
  • Experience with HR administration

Benefits

Klass Capital is an equal opportunity employer. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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